SOP of Ledger in the garments

SOP of Ledger in the garments

Standard Operating Procedure (SOP) for Ledger Management in Industrial Stores

Welcome to my website Industrial Engineering, your trusted source for industrial engineering practices and efficient store management techniques. In this post, we discuss the essential SOP for ledger maintenance, a critical aspect of inventory control in manufacturing and industrial settings.

Purpose of the Ledger SOP:

The main objective of implementing a ledger management Standard Operating Procedure is to:

• Ensure accurate tracking of all store items, including style items, daily moving stock, common supplies, and stationery.

• Maintain up-to-date records through regular updates, whether manually or digitally, for effective inventory control.

Scope of Ledger Management:

This SOP covers the systematic recording of all items leaving or returning to the store. It aims to streamline inventory processes, reduce discrepancies, and facilitate easy audits.

Responsible Personnel:

• Stores Manager / In-Charge: Responsible for overseeing ledger maintenance.

• Store Keepers: Accountable for recording transactions manually or maintaining digital records, ensuring accuracy and timeliness.

Ledger Maintenance Procedure:

1. Segregated Ledgers: Maintain separate ledgers for:

• Style Items

• Daily Moving Items

• Common Items

• Stationery Supplies

2. Recording Transactions: All Goods Receipt Notes (GRN), Goods Issue Notes (GIN), and returns must be accurately entered into the relevant ledger, reflecting current balances.

3. Update Frequency: Ensure daily updates to keep records current and reliable.

4. Format: Ledgers can be maintained either manually on paper or digitally, based on available resources and organizational preferences.

Benefits of Proper Ledger Management:

• Consolidated Record-Keeping: All store items and balances are stored in one centralized location, simplifying tracking and reporting.

• Enhanced Inventory Control: Accurate records reduce stock discrepancies, prevent overstocking or shortages, and facilitate audit readiness.

Materials & Data Sources:

• Information/Data from: Stores department and relevant inventory records.

For more insights on industrial engineering, store management, and operational best practices, visit Industrial Engineering. Implementing these SOPs will help streamline your inventory processes and improve overall store efficiency.

Thank you for reading. Your support means a lot to me and I'm grateful for your encouragement to create more content related to Industrial Engineering. Feel free to share your thoughts on how I can improve this article or suggest topics for future posts.

Related SOPs You Might Find Useful:

1. SOP of Style Material status for Apparel Stores.

2. SOP of Approved Fabric Standard.

3. SOP of Style reconciliation.

4. SOP of Inventory item In & Out.

5. SOP of Stores Link with Accounts.

6. SOP for Leftover Records.

7. SOP for Bin Cards.

8. SOP for Ledger in the garments.

9. SOP for Goods Transferring Procedure.

10. SOP for Fabric Segregation Records.

11. SOP for Daily Issuing Preparation.

12. SOP for Purchase Order in the apparels.

13. SOP for Garments Stores.

14. Department Standard Process Flow Chart.

15. SOP for Trim Card Preparation and Approval.

Tags: #ApparelManufacturing #SOP #FabricTrimCard #QualityControl #GarmentProduction

         #MerchandisingProcess #BOM #TrimsAndFabrics

Operation Bulletin of Jogger Cargo Pant

Today We will learn to prepare the Operation Bulletin of Jogger Cargo Pant in my industrial engineering tutorial series. You can refer to this operation breakdown or bulletin to learn about various operations involved, SMV and machine requirements in making Jogger Cargo Pant. 

A Jogger Cargo Pant is not an easy style to produce in the sewing line. It has lots of complex processes. Two back welt pockets with flaps, two side cargo pockets with flaps. In the bottom of the jogger pant has elastic. Here I describe the operation breakdown of the Jogger Cargo Pant with SMV and Machine names. 

Operation Bulletin of Jogger Cargo Pant is done by the following table. In this operation bulletin process list, estimated time, machine name, hourly production target quantity at 100% and 65% efficiency are shown. The estimated time (SMV) shown in the below table will vary according to the product method followed and machine and equipment used in actual production. So please be careful while you use the above estimated time against each operation.

SOP of Bin Cards

The name of  the SOP is Bin Cards. It will per formed by Store in-charge. He will reporting to Director / CEO / GM.

We will learn here purpose, Scope, Responsible, Procedure and Benefits of this SOP.

Purpose 

• To have a Bin Card displayed at every store location at Stores.
• All received, issued and balances shall be able to identify at a glance without referring to ledgers.
• Item identification at issuing can be easily done through Bin Cards.

 

Scope       

• This procedure covers the area of Bin Cards maintained at stores. 

 

Responsible

• Stores Manager / In-Charge, Store Keepers.

 

Procedure

• Every item shall be stored with a Bin Card displaying at the location.
• Store Keeper shall maintain the Bin Card with, Item description, Received qtty, Issued qtty and the remaining Balance.
• Minimum balances required to be maintained from each item (if any) to be mentioned in the Bin Card.
• At any point of issue if the minimum balances are exceeding Store Keeper to inform it to the manager or raise a purchase requisition as per the set procedures.    

  

Benefit     

• Item identification at locations will be easy.
• Stock position and issue record can be easily gathered through one document.
• Regular moving items stocks will be maintained without shortfalls.

Wear a mask to save lives. Clean your hands. Keep at a safe distance.

SOP of Left Over Records

The name of this SOP is Left over records summary and non moving items. Store in-charge is the responsible person of this SOP. He will report to Director / CEO / GM.

I will describe SOP of Left Over Records below:

Purpose:    

• To have proper records on all leftover material for better usage. 
• To segregate non moving items from the leftovers and plan different activities on those.

Scope:

• This procedure explains the step to be followed on handling leftover goods and non moving goods in order to eliminate waste.

Responsible:

• Stores In-Charge.

Procedure:

• Stores shall maintain leftover records for every item in every style.
• Upon completion of issuing for each style, stores to count all the balances and close the ledger. 
• After closing of the ledger on each style the balance qty to be updated to the leftover summary report. 
• Left over summary report to be submitted to the management every month.
• Usable and none usable items to be separately mention at the leftover summary report. 
• Usable items to be updated to the Merchandising and Purchasing Department in order to be for considered for future purchases. 
• Unusable and non moving items to be considered for selling or move from the stores. 

Benefit:         

• All leftovers will be use in proper way by eliminating waste.
• Certain cost of raw material can be reduced by reusing leftovers. 
• Inventories will be minimize.

Thank you for your patience reading. Please, Share this article with others. It will inspire me to write more about SOP.

Wear a mask to save lives. Clean your hands. Keep at a safe distance.

Productivity improvement factors in garment industries

What is Productivity?

Productivity is the relationship between output and input. The output in garment factories can be pieces of garments. In other words the more output from operators per day.

Productivity can be calculated as:       

Productivity  =   Output / Input 

To improve the productivity every department should work properly 

1. Merchandising Department.

2. Sample Department.

3. CAD Department.

4. Store Department.

5. Planning Department

6. IE Department

7. Production Department

8. Quality Department

9. Mechanical Department.

10. Electrical Department.

11. HR/Admin Department.

High productivity brings high margins to a business. Increasing the level of productivity reduces the cost of manufacturing garments. The productivity of the machines as well as the productivity of the labor increases when more pieces are made by the resources available in a factory

Here I have considered few factors to increase the Productivity:

1. Improve the planning of work.

2. Conduct the pre-production meeting effectively.

3. Improve the proper supply chain.

4. Effective communication.

5. Efficient stuff and worker selection.

6. Investing in better technology.

7. Install better equipment.

8. Reducing the Continuous feeding on sewing line.

9. Prepared the best possible line layout.

10. Use proper pressure foot and folders, attachments, guides, needle.

11. Use of Auto Trimmer Sewing Machine (UBT).

12. Selection of the right RPM of Machine.

13. Right Operator Selection for the process.

14. Reduce line setting time as a single digit.

15. Conduct Capacity study and improve the faulty method.

16. Reducing the bottle neck process.

17. Improve line balance.

18. Control the line wip.

19. Reduce the DHU%.

20. Hourly production monitoring

21. Feed error cutting line.

22. Improve morale.

23. Training for Line Supervisors.

24. Training for Quality Supervisors.

25. Training for Maintenance.

26. Training for Sewing Operators.

27. Training for quality inspectors.

28. Training for Store Officers.

29. Stuff and Operator Motivation:

30. Set the Individual operator target.

31. Eliminate non productive time and off-standard time.

32. Real Time Data Tracking System.

33. Inline quality inspection at regular intervals.

34. Improving attendance level.

35. Reducing labor turnover.

36. Incentive plans for employees.

37. Measuring performance for all departments.

38. Rewarding for success.

What is Operator's Performance Rating?

100% performance concept is an important component of time study and performance measurement. General performance is the rate of output that qualified workers will achieve on workday shifts without extra effort if they know and adhere to a particular method. These performance values ​​are marked as 100% on the rating and performance scale.

A slow performance rate, which will produce fewer pieces per hour, is recorded as a percentage below 100%. A fast performance rate that produces more pieces per hour is recorded as more than 100%. 100% performance or general operator features Has fluent speed without hesitation No false start or duplication Consistent, integrated, effective rhythm No unnecessary action or motion or work.

You Might Find Useful Related to Industrial Engineering:

• 24 Effective Ways to Improve Productivity in Garment Production.
• Productivity Improve in Garments Industry.
• What is Assort Called in Garment Industry?
• Technical audit in the garment industry.
• What is sewing needle in the garment industry?
• What is 5S in the garment industry?
• What is garment sample in garments Factory?
• Difference between TQM and QMS.
• Various Types of Industrial Sewing Machines.
• How to solve bottleneck problem in the Garment Industry? 
• What is operation breakdown in the garment industry?
• Industrial Engineering (IE) in Garment Industry.

Thank you for reading. Your support means a lot to me and I'm grateful for your encouragement to create more content related to Industrial Engineering. Feel free to share your thoughts on how I can improve this article or suggest topics for future posts.

SOP of Stores Link with Accounts

SOP of Stores Link with Accounts

Standard Operating Procedure (SOP) for Payment Verification and Supplier Payments in Industrial Engineering.

Introduction:

This SOP is designed for Stores Managers and Accountants to streamline the supplier payment process, ensuring accuracy, transparency, and efficiency in financial transactions within industrial settings.

Purpose:

• To confirm that payments are made based on verified quantities received.

• To establish a clear and reliable payment methodology for suppliers.

• To eliminate discrepancies and errors in supplier payments, fostering trust and accuracy.

Scope:

This procedure outlines the supporting services provided by the Stores Department to the Accounts Department, facilitating a seamless supply chain and accurate payment processes. It ensures that all goods received are properly documented and payments are processed in accordance with verified receipts.

Responsibilities:

• Stores In-Charge: Responsible for preparing and forwarding Goods Receipt Notes (GRNs) and secure delivery challans.

• Accounts Department: Responsible for reviewing verified GRNs and certified challans to authorize and process payments accurately.

Procedure:

1. Upon receipt of goods, the Stores Department shall generate GRNs and secure delivery challans, which document all received items.

2. Copies of GRNs and certified challans are to be forwarded to the Accounts Department for verification.

3. The Accounts Department reviews the submitted documents, ensuring they are approved and certified.

4. Payments are processed only after confirming that the goods received match the documentation provided.

Benefits:

• Ensures all incoming goods are accurately recorded and verified.

• Facilitates precise payment calculations aligned with actual received quantities.

• Promotes a smooth and transparent supply chain by preventing payment discrepancies.

• Strengthens supplier relationships through timely and accurate payments.

Conclusion:

Implementing this SOP fosters operational efficiency, financial accuracy, and supply chain reliability within industrial environments. Thank you for dedicating your time to review and grasp this procedure. Please share this article to help others optimize their payment processes. Your support motivates me to create more valuable content on Industrial Engineering.

Related SOPs You Might Find Useful:

1. SOP for Trim Card Preparation and Approval.

2. SOP of Style Material status for Apparel Stores.

3. SOP of Approved Fabric Standard.

4. SOP of Style reconciliation.

5. SOP of Inventory item In & Out.

6. SOP for Leftover Records.

7. SOP for Bin Cards.

8. SOP for Ledger in the garments.

9. SOP for Goods Transferring Procedure.

10. SOP for Fabric Segregation Records.

11. SOP for Daily Issuing Preparation.

12. SOP for Purchase Order in the apparels.

13. SOP for Garments Stores.

14. Department Standard Process Flow Chart.

Tags: #ApparelManufacturing #SOP #FabricTrimCard #QualityControl #GarmentProduction

         #MerchandisingProcess #BOM #TrimsAndFabrics