SOP of Style Material status for Apparel Stores

Comprehensive Guide to SOP for Style Material Status in Apparel Stores

Welcome to my detailed overview of the Standard Operating Procedure (SOP) for managing Style Material Status in apparel retail and manufacturing environments. This procedure is primarily executed by the Store In-Charge to ensure seamless material planning and inventory control.

Purpose of the SOP:

• Accurate Material Listing: To ensure that all necessary materials for a specific style are comprehensively listed, preventing any item from being overlooked.

• Pre-Production Planning: To estimate material requirements—such as color, size, and quantity—in advance, based on established consumption rates. This prediction aids in precise costing, procurement planning, and resource allocation.

• Cost and Procurement Communication: To inform relevant departments—including Costing, Purchasing, and Planning—about the finalized unit prices and material requirements for each style.

• Inventory Management: To serve as a reliable reference document for effective inventory control within the stores.

Scope:

This SOP details the process of listing, monitoring, and updating the raw material requirements for each style, ensuring transparency and efficiency in material management.

Responsibilities:

• Merchandiser: Sends the final Bill of Materials (BOM) to the Stores and follows up on status updates.

• Purchasing Department: Dispatches all relevant Purchase Orders (POs) to Stores immediately after issuance.

• Stores In-Charge: Updates the Style Material Status Report upon receiving Goods Receipt Notes (G.R.N) and circulates the updated status to all concerned departments, including Planning, Purchasing, Accounts, and Merchandising.

Step-by-Step Procedure:

1. The Merchandiser provides the approved final BOM to the Stores Department.

2. The Purchasing Department forwards all issued POs related to a specific style to the Stores.

3. Stores combine the BOM and POs to create a comprehensive Style Material Requirement Status Report.

4. Upon receiving materials and raising G.R.Ns, the Stores update the status report accordingly.

5. The updated status is shared with all relevant departments to keep everyone informed.

6. Once all materials for a style are received, the Stores send the final status report to the respective departments.

Benefits of the SOP:

• Ensures diligent follow-up on material requirements.

• Identifies and addresses delays early to prevent production line idle time.

• Facilitates accurate cross-checking of purchases and payments.

• Improves timely ordering and receipt of materials, enhancing overall production efficiency.

Materials & Data Sources:

• Information/Data: Collaborate with Security, Purchasing, and Merchandising departments for accurate data.

• Tools & Standards: Maintain quality standards to ensure material compliance.

• Related Documentation: Bill of Materials (BOM), Work Orders (POs), Delivery Challans, G.R.Ns.

• Reporting Formats: Style Material Requirement List (used by Merchandising).

Thank you for dedicating your time to review and grasp this procedure. Please share this article to help others streamline their apparel material management processes. Your support motivates me to create more insightful content on Industrial Engineering.

Related SOPs You Might Find Useful:

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2. SOP of Style reconciliation.

3. SOP of Inventory item In & Out.

4. SOP of Stores Link with Accounts.

5. SOP for Leftover Records.

6. SOP for Bin Cards.

7. SOP for Ledger in the garments.

8. SOP for Goods Transferring Procedure.

9. SOP for Fabric Segregation Records.

10. SOP for Daily Issuing Preparation.

11. SOP for Purchase Order in the apparels.

12. SOP for Garments Stores.

13. Department Standard Process Flow Chart.

14. SOP for Trim Card Preparation and Approval.

Tags: #ApparelManufacturing #SOP #FabricTrimCard #QualityControl #GarmentProduction

         #MerchandisingProcess #BOM #TrimsAndFabrics