SOP of Goods Transferring Procedure

Today I will describe here Purpose and Benefit of the Goods Transferring Procedure and Goods return procedure records and factory return note.

Both SOP will maintain by Store In-charge and Reporting to Director/CEO/GM

 

S.O.P. Name/Title:  Goods Transferring Procedure

Purpose: 

• To keep accurate records of items transferred from one style to another.
• To give practice to the factory to use balance remainders up to maximum possible.
• To control waste or bargain selling of balance items in the stores.                                                                                                                                        

Scope:

• This procedure indicates the actions which need to be taken when transferring raw material from one style to another.

 

Responsible:

• Stores In-Charge 

 

Procedure:  

• When a transfer of any raw material is required from one style to another, the concerned merchandiser has to give a written requisition to Stores In-Charge through Manager Merchandiser.
• Stores shall send the requisition to Manager Planning and Head of Operations for their approvals/comments.
• Stores shall transfer the required qty upon receipt of required approvals and issued to the department which submits the requisition.
• Stores shall issue a GOODS TRANSFER NOTE to Merchandising, Purchase, Accounts departments  on each and  every transfer.

  

Benefits   

• Production will not be impeded due to sudden supply delays.
• Balanced remainders of raw materials would be utilized at every possible times.

 

 

Materials

Information/Data  - Style reconciliation report (stores) / List of Stock balances

S.O.P. Name/Title: Goods return procedure records and factory return note

Purpose:  

• To set procedure on returning balance fabric / trims or accessories to stores upon completion and style / order.               

Scope:      

• To standardize the balance returning procedure for better controls.

Responsible:

• Stores In-Charge / Section Managers.

Procedure: 

• Upon completion of any Order / Style, balance raw material of the same to be return back to stores.
• All returns to stores to be accepted by raising a “Factory Return Note” by the stores.
• Stores to keep separate records of all returns.

Benefit  

• Stocks of all balances shall be maintained properly.
• Reuse of such balances can be planned at any time with accurate information.
• Waste can be minimized by reusing balances.

 

Materials:

Information/Data          - Planning / Merchandising / Stores / Production.

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