SOP of Stores Link with Accounts

This SOP is performed by Stores Manager / Accountant

Purpose:     

• To assure that the payments are done upon the exact quantities received.
• To have a proper payment method for suppliers
• To eliminate discrepancies on supplier payments.

  Scope:    

• This procedure explains the supporting services that stores supplies to accounts department in order to maintain proper supply chain and payment methods. 

 Responsible:

• Stores In-Charge / Accounts Department. 

 Procedure:  

• GRNs with security certified Chalan / Receipt of all received items shall be copied by the Stores to Accounts Dept.
• The Accounting department has to consider the approved GRNs and certified Chalans when releasing the payments.  

 Benefits:   

• All goods received at factory will be recorded and accepted with proper methods.
• Accounts departments can prepare payments exactly as per the goods received.
• Supply chain will be smooth due to proper payment methods.

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