SOP of Trim Card Preparation and Approval   

This is helpful for garment industry including: 

• General Manager
• Production Planner
• Store Manager
• Industrial engineers 

Standard Operating Procedure (SOP): Trim Card Preparation and Buyer Approval

Purpose of the SOP:

This SOP outlines the standardized process for Trim Card Preparation and Approval in the garment manufacturing industry. The purpose is:

• To ensure that all incoming fabric and trim materials conform to the required specifications and agreed quality standards.

• To maintain consistency and accuracy in the trim card preparation process for buyer evaluation.

Scope:

This procedure applies to the preparation, submission, and approval of Fabric and Trim Cards for buyer or agent approval, as well as their subsequent interdepartmental distribution.

Step-by-Step Procedure

1. Initial Sample Preparation:

• Upon receiving the first lot of fabric and trims, the store department will prepare three (03) identical trim cards.

• These cards will include actual samples of all fabric and trim components as per the Bill of Materials (BOM).

2. Submission to Merchandiser:

• The trim cards are submitted to the merchandising team.

• The merchandiser will dispatch two (02) of the cards to the buyer while retaining one (01) copy for internal records.

3. Buyer Review & Feedback:

• The buyer/agent will verify the submitted trim cards against the original approved samples.

• They will provide approval or comments regarding any discrepancies or required changes.

4. Approval Communication:

• One card with the buyer's feedback or approval is returned to the factory merchandiser.

• This approved trim card is retained as the official reference sample.

5. Distribution for Production:

• The third card is sent back to the store department, which uses it to produce additional trim cards for relevant departments such as QA, Production, and Planning.

Required Materials and Information

Data/Information Sources: QA, Production, Stores, Merchandising Teams

Tools & Requirements: Actual fabric and trim samples

Related Documents:     BOM Sheet, Purchase Order, Order Sheet

This SOP ensures seamless coordination between departments and buyers, minimizes errors, and upholds quality standards in the garment production cycle. It also facilitates faster decision-making and accurate production planning.

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This guide is part of our comprehensive Industrial Engineering Series. Access all 14 interconnected SOPs for Apparel Store Management in the master directory below to optimize your operations.

Garment Store Management: Master SOP Directory

Category	Technical SOP Topic
Inventory Control	• Inventory Item In & Out • Bin Cards Procedure • Ledger in the Garments • Leftover Records
Quality & Material	• Approved Fabric Standard • Fabric Segregation Records • Trim Card Preparation and Approval • Approved Fabric & Trim Card • Style Material Status
Process & Flow	• Daily Issuing Preparation • Style Reconciliation • Goods Transferring Procedure
Admin & Accounts	• Purchase Order (PO) Process • Stores Link with Accounts • Garments Stores Overview

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