SOP of Trim Card Preparation and Approval

 This is helpful for garment industry including: 

• General Manager
• Production Planner
• Store Manager
• Industrial engineers 

  Purpose           

• To verify that all incoming goods are as per the required specification and to the agreed standard
• To standardize the trim card preparation procedure

  Scope

• This procedure is to be applied to preparation of Fabric / Trim card for buyer approval and follow up  

  Procedure       

• From the initial lot of Fabric and trims received, store is to make 03 trims card and submitted to the respective merchandiser.
• Merchandiser should send 02 trim card to the Buyer /Agent by keeping one. Buyer / Agent would check this trim card against original approvals and would give approval / comments upon the matching.
• One card to be returned back to factory merchandiser with approval / comments.
• Factory merchandiser would keep these trim cards as original approval and send the 3^rd card to stores for preparation of more cards to be given to other departments. 

              

  Purpose  

• To provide authentic information on the Fabric & Trims which are going to be used for product with approval of the buyer.    

                                                              

  Scope          

This procedure will define a set method of preparation and maintaining of Approved Fabric and Trim Cards for quality assurance purpose

  Responsible :-

·   Merchandiser, Merchandising  manager, Stores In-Charge QA Manger

  Approved Fabric & Trim Card

  Procedure     

·   Trim card approved by factory merchandiser to be issued to store through PPC for copying and store has to make another 04 trim cards in order to hand over to PPC department, so that PPC can issue to cutting / sewing / finishing / quality departments

·   After receiving bulk at stores, Merchandiser shall get three sets of Fabric/trim cards including  Fabric swatches and each trim received at stores. .

·  Stores In charge shall get these Fabric/Trim cards prepared in the stores and shall certify Fabrics/trims included in cards are correct after comparing with original trim card received with Buyer’s approval.

·    Merchandiser will check each item with Buyers approval and one set shall be given for Buying office reference, one set for production and one set, to be kept in master file for reference.

·    Each item attached to this trim card shall not be changed by anybody for any   reason.

·   Merchandiser and Q.A. Manager shall sign and approve the trim card which shall be used in production.

·  Merchandiser and Q.A. Manager shall assure that each item approved by them remains    unchanged in this card till the completion of the order.

·   After completion of order, this trim card shall be kept in the factory safely for future   references.

·   Factory shall not start bulk production without the approval from Buyer, Merchandiser and Q.A. Manager for Fabric and trims.

 

  Benefit        

·   Trims which will be used for the order are approved by the buyer.

·     Everybody will be aware of each item in detail and standard.

·     Clearly can refer to make sure each item is going to be used is correct.

  Materials:-

  Information/Data                -  QA, Production, Stores, departments

  Tools/Requirements              - Actual fabric & trim samples

  Related Documents        - BOM/Order sheet